DESTINATION SERVICES
What is an Award Winning Event?
What does an award winning event look like? What makes it unique and successful? Our DMC Network Members share the challenges and solutions behind their industry winning events...
Ultimate Ventures is a full-service event and destination management company (DMC) that employees 10 office staff and over 90 field staff. We have been named the 'Best Meeting/Event Planning Company in Texas' by Texas Meetings and Events Magazine and one of the 'Top DMCs in the world' by Special Events Magazine on multiple occasions.
We love what we do, and we’re passionate about bringing our client’s ideas to life. It’s why we get out of bed every morning! We’ve spent decades perfecting our client, vendor and program management processes to make sure nothing falls through the cracks. You’ll find our attention to detail makes your job easier than ever before.
OUR DMC SERVICES:
Activities & Tours
Award Ceremonies
Dine-Arounds
Special Events
Team-Building
Transportation
Unique Experiences
Our Industry Awards
There’s no other DMC in the Dallas-Fort Worth area that matches our credentials. Learn about the extra measures our company has undertaken to become a top performer in the industry and give our clients peace of mind...
EVENT
SHOWCASE
'Wildflower Welcome'
Our pharmaceutical client came to us with a big task and grand vision: to transform an underground meeting space into a field of wildflowers. The overall goal of this program was to bring guests together for an educational seminar and demonstration on the pharma company’s newest product line, as well as re-educate attendees on their other product lines.
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This was to be accomplished in a three-day program with two waves of attendees. The client’s vision was for the entire ballroom to “grow” from floor to ceiling with greenery and florals. The vision also included converting the foyer into a scenic activation area that focused on engaging the attendees to recap the benefits of their additional product lines. Each activation’s look was designed to play off a product’s specific branding colors.
The Challenge
How do you transform an underground ballroom into a field of wildflowers, simultaneously creating two separate events in the same room, with different ambiances for day and night, without being able to flip the room after it is set? On top of that, make sure those florals will last through a three-day, two wave meeting! The bar was set impossibly high...
The Solution
The main WOW-factor for the program focused on the ballroom, where all daytime meals and an evening gala dinner would take place for both waves. The main challenge was that once we set the room, we would have no opportunity to flip it for the gala dinners. We had to focus solely on lighting to transform the room from a daytime to evening look.
We covered the entire ballroom floor with seamless white flooring to provide the room with a blank canvas. From there, we brought in a floral installation to hang from the ceiling, floral walls, and photo backdrops surrounded by “growing” florals at the base of each wall, a custom branded neon logo, mirrored furniture to reflect the florals from every angle, and beautiful gold and white furniture groupings to tie the entire room together.
The Result
2022 ADMEI Award Winner for Best Décor/Design
2022 Texas Star Award Winner for Best Event Design & Décor over $75K
2022 Texas Star Award Winner for Best Event Solution
The event also won our client an industry award for planning and executing the most unique meeting of the year as voted on by their attendees.
SERVICE SHOWCASE
'Hail Mary' (Interactive) Annual Meeting
With COVID-19 government mandated capacity limits making the originally contracted city unworkable, we found ourselves on the receiving end of a 900-person “Hail Mary” annual meeting. This multi-faceted three-day program (including multiple off-site and onsite events, transportation, six tours, shopping shuttles, and VIP airport transfers) had to be proposed, planned and executed within less than 90 days. Our goal was to provide interactive events and activities that promoted togetherness and FUN after a long year of quarantine.